Terms & Conditions

Saturday 26th September 2020, 10am-4pm



Stall holder payment must be received by 30th June 2020 for Early Bird Discount cost of £100 to apply per stall. Later booking payment, without this discount, will be £130 per stall and must be received by 31st August 2020.


Speciality Street Licence

The stall holder must provide Surbiton Festival with adequate information to apply for a Speciality Street Licence on their behalf, from the local authority in advance of the event. This can be done through completing the Booking Form. The cost of the licence and paperwork is included in the booking fee. On the day of the event each stall holder will be given a Licence to display.


Risk Assessment

All stallholders must provide risk assessment for their stall with their application.


Public Liability Insurance

Stallholders are advised to check that their insurance cover them and their staff against personal injury, public liability and loss of damage to goods as the organisers will not accept liability arising from any of these circumstances. Please provide a copy of your insurance certificate with your application.


Local Authority Registration (HOT food suppliers only)

All HOT foods suppliers must provide their local authority registration.


Food and/or drink for consumption stalls

All hot and cold food or drink for immediate consumption stalls must agree to provide an adequate litter bin and dispose of any rubbish appropriately. Where possible please plan to avoid use of plastic plates, cutlery, cups or straws.  You will also need to meet local authority hygiene standards.



We are unable to provide any source of power. Any generators allowed, must be as quiet as possible and stallholders must take full responsibility for any spillages.


Gambling and other restrictions

No raffles are allowed.

3 tombola stalls will be permitted – application by email and agreement given in advance.

No political organisations.


Stalls Location

Stalls will be backing on to the kerb on the ‘Boots’ side of Victoria Rd, between St Andrews Rd & the Station roundabout. In St Andrews Rd, from Victoria Rd to Maple Rd, also in Claremont Gardens & St Andrews Square. The roads will be closed to traffic.


Choice of which stall goes in which space is determined by Surbiton Festival based on providing customers with a mixture of offerings meeting customer needs and experience.


Festival Day:


8am-9am        Delivery of goods to a stall by vehicle

ALL VEHICLES MUST BE REMOVED IMMEDIATELY                                      

All goods must be confined onto or beneath the booked stall.

No overflow will be allowed. Parking is available near the station (do watch for late updates on extra parking for stall holders, currently being negotiated.)


10am               Stalls must be open for business from 10am at the latest and trade until 4pm.


4pm                 Market Closes at 4pm


4.30pm            Stall sites must be cleared of all goods and litter by 4.30pm on day of event.



Cancellation Policy

Any monies paid in advance may be refunded up to 50% if the event is cancelled for any reason.

Stall holder fees are non-refundable in the case of the hirer cancelling regardless of the reason.


N.B. Bookings are accepted on the basis that all legal and local authority regulations are met by the applicant above with no recourse to the festival organisers or expectation on such organisers to have full and complete knowledge of all applicants.


Or contact surbfestbookings@gmail.com

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